How to Use an AI Scribe with Provet Cloud: Complete Guide (2026)

Provet Cloud by Nordhealth has become one of the most comprehensive veterinary practice management systems, especially for clinics across the Nordic region and beyond. The platform's intuitive interface and robust clinical documentation features make it a favorite among progressive practices—but the administrative burden of writing detailed SOAP notes still eats into valuable clinical time. With PawfectNotes, you can capture patient encounters verbally and get a finished note into your Provet Cloud records with one click and a paste—no tedious typing.

How PawfectNotes Works with Provet Cloud

Provet Cloud is one of PawfectNotes' one-click copy integrations: our browser extension for Chrome and Edge sits next to the patient record, and the finished note goes in with one copy and one paste. Here's the workflow:

Step 1: Start Recording During the Appointment

Before your exam begins, open the patient's record in Provet Cloud and open the PawfectNotes extension next to it. Hit the record button—that's it. You're now capturing the entire consultation verbally. Speak naturally with the patient and owner; PawfectNotes records everything without requiring you to format or structure your notes as you go.

Step 2: The AI Generates Your Complete SOAP Note

Once you end the recording (you can stop mid-exam or record the entire session), PawfectNotes' AI processes the audio within seconds. It automatically structures everything into a professional SOAP note: Subjective (patient history and owner observations), Objective (clinical findings, vitals, diagnostics), Assessment (your clinical impression), and Plan (treatment, medications, follow-up).

Step 3: Review and Edit in PawfectNotes

Before copying, you'll see the full SOAP note within the PawfectNotes interface. This is your quality-control moment. You can edit any section—add details, correct the AI if it misheard something, adjust terminology. Most practices need only minimal edits, but you have complete control.

Step 4: Copy the Note into Provet Cloud

Once you're satisfied with your note, click Copy in the PawfectNotes extension and paste it into the patient's clinical record in Provet Cloud. The section headings come across with it—no retyping, no manual field-filling.

Step 5: Continue Your Workflow

From here, you can add any additional Provet Cloud-specific fields (prescriptions, lab orders, follow-up scheduling) as you normally would. PawfectNotes handles the narrative documentation, freeing you to focus on the clinical and administrative tasks that the system requires.

Setup in 3 Minutes

Getting PawfectNotes running with Provet Cloud is straightforward:

1. Create your PawfectNotes account at pawfectnotes.com. The free plan gives you 50 sessions per month, every month.
2. Install the browser extension from the Chrome Web Store (it works in Google Chrome and Microsoft Edge) and sign in.
3. Open Provet Cloud in the same browser, open a test patient, and open the extension beside it. PawfectNotes never needs your Provet Cloud password—you paste the note in yourself.

That's it. You're ready to record your first note during your next appointment.

What Your SOAP Notes Look Like

Here's a realistic example from a feline UTI case:

This is the type of clinically complete, defensible note that PawfectNotes generates—ready for Provet Cloud and compliant with veterinary documentation standards.

Tips for Best Results with Provet Cloud

1. Use Patient Context at the Start
Begin your recording by stating the patient's name, age, and reason for the visit. This primes the AI to understand the clinical context. Something like "Recording exam for Bella, seven-year-old cat, presenting with urinary straining" ensures the AI stays on track.

2. Pause Between Major Sections
While you don't need to be rigid, pausing briefly between Subjective (history), Objective (exam findings), and your clinical thinking helps the AI structure the note logically. A simple "Now examining the patient" signal helps it segment sections correctly.

3. Leverage Provet Cloud's Custom Fields
PawfectNotes integrates the narrative SOAP note, but Provet Cloud allows detailed structured data entry. Use PawfectNotes for the clinical narrative and then populate Provet Cloud's specific fields (vitals, medications, procedures) directly in the system for maximum utility from your EMR.

4. Review for Proprietary Drug Names
Provet Cloud may use region-specific medication names (especially relevant for Nordic clinics). Always review the medication names in your generated note before pasting and correct them if needed to match your local formulary and Provet Cloud's drug database.

Ready to Streamline Your Documentation?

Every minute you spend dictating instead of typing is a minute you can spend with the next patient. PawfectNotes transforms your clinical thinking into professional documentation automatically—ready to paste into Provet Cloud.

Try it free: 50 sessions per month, every month. Never expires, no credit card required.

For more integration details, visit our integrations page or check out our Provet Cloud AI scribe guide.