How to Use an AI Scribe with AVImark: Complete Guide (2026)

AVImark from Covetrus has been a workhorse in North American veterinary practices for decades. Its reliability is unmatched, and its installed base is enormous. If you're running AVImark, you've likely optimized your entire clinic workflow around it—and adding new tools has always meant careful consideration of how they fit into that system. The good news is that PawfectNotes works alongside AVImark with nothing to install: you record in the PawfectNotes web or mobile app and paste the finished note into AVImark, adding AI note generation without disrupting anything about your current setup.

How PawfectNotes Works with AVImark

The workflow is straightforward and non-intrusive. AVImark is desktop software, so there is no browser tab for the PawfectNotes browser extension to sit beside, and there is no desktop app to install. Instead, PawfectNotes runs in a browser window next to AVImark (or on your phone), and the finished note goes into the record with one copy and one paste. Here's how it works:

Step 1: Open PawfectNotes Next to AVImark
Sign in to the PawfectNotes web app in a browser window on the same computer where you're running AVImark, or open the PawfectNotes mobile app on your phone. Nothing is installed on your workstation, so it can't compete with AVImark for resources.

Step 2: Start Recording When You See the Patient
When the patient is in the exam room, click record in PawfectNotes. It will capture your voice and the exam room audio. Talk naturally—describe what you're finding on exam, what the owner is telling you, your clinical impressions. The more conversational, the better. PawfectNotes is built for veterinary exams and handles natural clinical dialogue well.

Step 3: Stop Recording and Review
End the recording when the exam is done. PawfectNotes instantly processes the audio and generates a complete SOAP note. Review it in PawfectNotes' simple interface—it usually takes under a minute. Look for any obvious errors (wrong species, misheard words, terminology that needs adjustment) and fix them. If it looks good, approve it.

Step 4: Copy the Note into AVImark
Click copy in PawfectNotes, switch to the patient record you have open in AVImark, and paste the SOAP note into the patient's medical record. The formatting and section headings come across with it.

Step 5: Finalize in AVImark
Once the note is in AVImark, you can link it to the patient's Problems list, add any specific codes or billing information, and save it to the record. Your AVImark workflow is unchanged—you're just typing less.

Setup in 3 Minutes

1. Sign Up for PawfectNotes: Head to pawfectnotes.com and create an account. About 60 seconds.
2. Open the Web App Beside AVImark: Sign in at app.pawfectnotes.com in a browser window next to AVImark, or install the mobile app on your phone. PawfectNotes never needs your AVImark password—you paste the note in yourself.
3. Test It: Record a quick practice note and paste it into a test patient in AVImark. Verify it shows up and looks correct.

That's it. Three minutes, and you're ready to start saving hours every week.

What Your SOAP Notes Look Like

Here's a realistic example of what PawfectNotes generates for a vomiting workup, ready to paste into AVImark:

Notice the complete structure, clear assessment, and actionable plan. This is what PawfectNotes delivers consistently—notes that are thorough enough for medical-legal documentation and clear enough for your team to execute.

Tips for Best Results with AVImark

1. Position Your Microphone for Clear Audio
AVImark practices often work in busy clinics. Position your microphone (on your phone, wearable, or headset) so it picks up your voice more than background noise. Better audio input = more accurate transcription and better notes. PawfectNotes will still work with less-than-perfect audio, but clarity helps.

2. Avoid Spelling Out Non-Standard Drug Names
If you use a drug with an unusual spelling or proprietary name, just say it naturally—"I'm starting her on Adequan injections." PawfectNotes' veterinary vocabulary is extensive and will recognize it. Spelling it out actually makes transcription harder.

3. Link to AVImark's Problem List After Pasting
PawfectNotes handles the clinical narrative. Once the note is in AVImark, take 20 seconds to link it to the relevant problems on the patient's chart. This keeps your problem-oriented medical record structure intact and ensures continuity of care documentation.

4. Batch Your Notes During Quieter Moments
If your clinic is very busy, record multiple exams and review and paste them in during a slower period (lunch, admin time). Your notes stay in your PawfectNotes account, so you don't lose anything. This also lets you batch-check notes for consistency before they go into AVImark.

Keep Your AVImark Workflow, Just With Less Typing

AVImark's power lies in its customization and reporting capabilities. PawfectNotes isn't here to change that—it's here to save you the time spent typing consultation notes so you can focus on the clinical and business side of your practice.

Try PawfectNotes free with 50 sessions per month, every month—never expires, no credit card required. Get a feel for how much documentation time you can reclaim. Check out our integrations page to see PawfectNotes with all major EMRs, and visit our AVImark-specific help center for setup details and troubleshooting.