How to Use an AI Scribe with ezyVet: Complete Guide (2026)

ezyVet from IDEXX is a powerhouse cloud-based EMR that's become the go-to system for modern veterinary practices around the world. It's built on solid integration architecture and makes collaboration seamless—but like most EMRs, the documentation burden can still pile up. If you're spending more time typing notes than examining patients, ezyVet's flexibility actually makes it the perfect platform to integrate an AI scribe like PawfectNotes.

How PawfectNotes Works with ezyVet

The beauty of ezyVet's cloud foundation is that PawfectNotes integrates directly into your browser workflow via our browser extension for Chrome and Edge. ezyVet is one of PawfectNotes' automatic integrations, so the finished note is written straight into the patient record. There's no painful data migration or separate software to manage. Here's exactly how it works:

Step 1: Install the PawfectNotes Browser Extension
Start your day like you normally would—open ezyVet in your web browser. Install the PawfectNotes extension from the Chrome Web Store (it works in Google Chrome and Microsoft Edge). Once installed, you'll see a small PawfectNotes icon in your browser's toolbar. Open a patient's record in ezyVet and open the extension next to it.

Step 2: Start Recording During the Examination
When you're with a patient, tap the red record button in the PawfectNotes extension. You're now capturing the conversation and examination sounds. Talk naturally to your clients and patient—describe what you're finding, what you're palpating, what the owner is telling you. No special microphone or technique needed. The extension captures everything in the background while you focus on the patient.

Step 3: Review the Generated SOAP Note
Once you're done with the exam, stop the recording. PawfectNotes' AI processes your audio in seconds and generates a complete SOAP note (Subjective, Objective, Assessment, Plan). You'll see it displayed in PawfectNotes' review interface. Take a minute to scan through it—fix any species misidentifications, adjust any clinical terminology if needed, and confirm the assessments are accurate.

Step 4: Sync Directly to ezyVet with One Click
Here's where ezyVet shines. Once you've reviewed and approved the note, simply click Sync All Data in the PawfectNotes extension. The note is written into the patient record you have open in ezyVet, and you can immediately add any specific ezyVet fields (vaccine records, prescriptions, next appointment) without retyping the clinical narrative.

Step 5: Finalize and Archive
Make any final adjustments, fill in any ezyVet-specific required fields (billing codes, provider ID, etc.), and save. Your consultation is now in ezyVet's permanent record.

Setup in 3 Minutes

1. Create a PawfectNotes Account: Head to pawfectnotes.com and sign up. It takes about 60 seconds.
2. Install the Browser Extension: Add the PawfectNotes extension to Chrome or Edge from the Chrome Web Store and sign in with your PawfectNotes account.
3. Test It Out: Open a test patient in ezyVet, record a quick 30-second practice note, review it, and click Sync All Data. Within seconds, you'll see it appear in ezyVet. That's it.

No API keys to manage. No complex configuration. Just the browser extension next to ezyVet.

What Your SOAP Notes Look Like

Let's walk through a real example. Here's what a PawfectNotes-generated note looks like for a wellness exam in ezyVet:

Notice how the note captures the clinical conversation naturally, includes specific measurements, and has a clear plan. This is what PawfectNotes delivers when integrated with ezyVet—a complete, ready-to-file note that requires minimal cleanup.

Tips for Best Results with ezyVet

1. Capture the Owner's Own Words
When an owner describes a symptom or behavior, speak it naturally into your microphone. Don't try to pre-summarize—say things like, "Owner reports Bella seems a little slower getting up from rest." PawfectNotes' AI is trained on veterinary conversations and understands context. The more conversational your audio, the better the note.

2. Verbally Confirm Your Physical Exam Findings
Instead of silently palpating while taking mental notes, narrate your exam as you go: "Abdominal palpation now—soft, non-tender, normal size liver, no fluid wave appreciated." This gives PawfectNotes the information needed to build a detailed Objective section and makes your notes more thorough overall.

3. Use ezyVet's Custom Fields After Export
PawfectNotes syncs the clinical narrative, but ezyVet has its own forms for vaccines, prescriptions, and procedures. After the note appears in ezyVet, spend 30 seconds filling in those fields using ezyVet's native interface. This keeps your ezyVet workflow intact and ensures billing and medical records stay synchronized.

4. Review Notes for Species-Specific Terminology
If you see a term that doesn't match the patient's species (e.g., "hoof" instead of "claw" for a cat), quickly fix it in the PawfectNotes review interface before syncing. The AI is highly accurate but occasionally gets species details wrong, and it's faster to catch it before the note reaches ezyVet.

Start Saving Time Today

The gap between talking through a case and documenting it is where hours disappear. ezyVet's architecture makes it easy for PawfectNotes to slot right into your workflow—no retraining, no new habits, just less typing.

Try PawfectNotes free with 50 sessions per month, every month—never expires, no credit card required. You'll get a feel for how much time you can reclaim before committing to a plan. Check out our integrations page to see how PawfectNotes works with all major EMRs, and visit our ezyVet-specific help center for detailed setup docs. You can also watch a short tutorial on using PawfectNotes alongside ezyVet. (PawfectNotes is an independent tool and is not affiliated with or endorsed by ezyVet or IDEXX.)